After initializing the files, the next
step is to enter the Unit Type information. This information incudes
unit size, door size, monthly rent, annual rent, etc. This information
will be used when the actual units are added. Type codes should be assigned
for each size and/or priced unit or parking space in your facility.
This will allow you to generate rental statistics, change prices on
all units of a specific type, and identify appropriate vacant unit types.
After entering all Unit Types, the next step is to add the unit numbers
in your facility. You do not have to use the building field but if you do you must use for all units.
This can be done by
a range of numbers if all units within the range are of the same Unit
Type. Information regarding unit size, description, and rates are automatically
On the same screen , the beginning balances for all rented units are
also entered. First you must check the rented box and using the arrow
keys or your mouse pointer, enter the Tenant Name, Entry Date, Deposit
Amount, and Balance. The Balance is entered as a positive number for
tenants who owe rent and as a negative number for tenants that are prepaid.
After all balances are correct, simply click the Finish button. Please
note that you cannot return to this option once you have finished the
Setup Wizard. You must either restart the entire setup process or use
the Rental and Vacate features and/or use either Debit Memos or Credit
Memos to adjust tenant balances.
You are now ready to use the system. All other tenant information is
entered in the Unit Details screen.
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