This section is used to create the Late Charge transaction and/or print the Late Notice. Up to three Late Charge processes can be run each month.
Late Charge transactions are created for all rented units that have a Balance Due greater than the Minimum field. Those tenants whose balance is greater than the Minimum will also have a Late Notice printed if the Print Letter option has been selected in Configuration.
Defaults for the Print Letter option, the Percent or Amount, and Minimum can be set in the Configuration section. If the Print Letter option was selected, the Late Notice can be printed at the end of the process.
It is wise to have a backup of the data files prior to running the late charge process. Do not interrupt the process once it has been started.
The Late Notice has two sections. The first section is the standard name and address and balance data and the second section is the actual letter text. The second section of the each letter can be customized by using the Edit Text Files option under the Utilities Menu.
The number of copies and the range of pages can be selected and printed or reprinted.
Click Here to view a sample Late Notice.