Mini-Storage Personal Accountant
Posting

Invoices(IN), Late Charges(LC), and Deposits(ID) are automatic transactions and cannot be entered in the Posting screen.

Transactions that can be posted are Cash on Account(CA), Miscellaneous Sales(MS), Debit Memos(DM), Credit Memos(CM), and Inactive Accounts(IA).

To Post a payment or enter a transaction for one specific unit click on the UNIT LOOKUP button in the Main Menu to get to the Transactions screen.

All transactions are posted to a Batch. A Batch can be any number of transactions and represent a bank deposit. When a Batch is Released, the transactions can no longer be modified and a Deposit Ticket is generated to simplify the bank deposit and to insure financial integrity.

To Post to more than one unit at a time click on the BATCH button in the Main Menu to get to the Transaction Posting screen. Enter the Unit # and Building and the table below will automatically populate with the tenants account information.

Posting Screen

 

Add

After filling in the New entry area, press the Add button to add the transaction to the Batch.

 

Lookup

To identify the proper Unit number for the transaction, press the Lookup button to activate the Tenant Name Inquiry window.

Tenant Name Inquiry Screen


Once the proper unit has been identified, simply double click on the proper line in the table.

Select the name from the transaction posting window

 

Change

To Change a transaction, simply double click the transaction to modify. System generated transactions can not be modified. You must issue a Debit or Credit memo. Press the Change button once the transaction has been modified.

 

Delete

To Delete a transaction, simply double click the transaction to modify. System generated transactions can not be deleted. You must issue a Debit or Credit memo. Press the Delete button once the transaction has been selected.

 

Release

The Release button is used to finish the Batch and print the Deposit Ticket. This should be done when ready to deposit the money in your account. Once Released, transactions can no longer be modified. See the Reports Chapter for a sample of the Deposit Ticket.

 

Receipt

The Receipt button is used to print a Receipt for the transaction. The Receipt should be printed before the transaction is Added. See the Reports Chapter for a sample of the Receipt.

 

Cancel

The Cancel Button is used to cancel the transaction.

 

Exit

The Exit Button is used to Exit the Posting Window.

 

DEBITS

CREDITS

IN

INVOICE

CA

CASH ON ACCOUNT

DM

DEBIT MEMO

CM

CREDIT MEMO

MS

MISC. SALE

IA

INACTIVE ACCOUNTS

LC

LATE CHARGE

 

 

ID

INITIAL DEPOSIT

 

 

Shaded transactions are system generated and may not be entered manually. See the Data Description chapter for explanation of the transaction types.

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